Staff Assistant to Cathy N. Davidson

Wednesday, November 7, 2012 (All day)

Here's a very special opportunity to work right here at HASTAC!

Assist Dr. Cathy N. Davidson by performing a variety of administrative duties that relate to her roles as English/FHI Professor, Co-Director of Duke’s PhD Lab in Digital Knowledge, National Humanities Council member, member of the MacArthur Foundation Digital Media and Learning initiatives and Co-Director of the MacArthur Foundation/Gates Foundation Digital Media and Learning Competition, and HASTAC Co-Founder/Director.  This position reports to Dr. Davidson directly.

Work Performed

Manage all budgets, files, correspondence, grants, calendar, appointments, travel arrangements, agendas, meetings, weekly conference calls, compliance rules, and special requests for Dr. Cathy N. Davidson.

Communicate and facilitate communication and liaison with government representatives, including in Professor Davidson's absence, maintaining all legal privacy, security, and conflict of interest practices and protocols. Act as Professor Davidson's representative and ambassador to external constituents. Make responsible decisions within specified guidelines in her absence or as directed in her absence. Facilitate communication and maintain liaison with Duke leadership as necessary and with various national partners and federal agencies as necessary in a timely and efficient manner.


Manage all speaking engagements and appearances, including scheduling appearances, making necessary travel arrangements, coordinating all logistics, managing communications, conducting research, preparing speeches, presentation and talking points for an array of topics that represent the breadth of Professor Davidson's research, activities and roles.


Plan and coordinate all meetings/conference calls and manage required follow up that result from Professor Davidson's activities, including calendaring/scheduling of meetings; identifying meeting participants; generating agendas; collecting, preparing and distributing appropriate meeting materials; developing necessary memos and correspondence; tracking, monitoring and following up on the progress of projects, action items, and strategies and ensuring that appropriate follow-up actions are taken; initiating subsequent follow-up meetings and communication for key stakeholders as directed.


Assist in such duties as may be assigned or delegated as needed to support Professor Davidson and to provide services designed to meet the needs of her various audiences/constituents, including planning, researching and coordinating special projects, compiling reports, and researching and analyzing specific operational procedures and problems as assigned.


Assist in managing communications, both written and via telephone; compose letters and statements independently and monitoring follow up with all distributions that require answers, responses and written replies.


Coordinate the work of and supervise Professor Davidson's RAs, TA's, TAP's, and interns and HASTAC interns, conducting searches and hiring these students and reviewing completed work as necessary. 
Assist in managing Cathy N. Davidson's social media presence, including her author's blog, Twitter feeds and Facebook presence.

Manage and oversee Professor Davidson's research budget, including SAP reconciliation and reporting, and working with appropriate staff, assist in oversight of grant budgets for which she is the Primary Investigator.

Assist in grant writing and management and fundraising efforts undertaken by Dr. Davidson, including finding grant opportunities, conducting background research, assist in the authoring of grant proposals and reports for which Dr. Davidson is PI.


Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Required Skills

Must be highly detail oriented and comfortable working in an extremely fast-paced environment that is constantly subject to change. Must be able to multitask independently and to be able to meet deadlines, prioritize, and re-prioritize effectively as details shift or crises emerge.

Must be able to maintain the highest professional standards in all situations, maintaining composure and clarity under stress, always acting with tact, confidentiality and sensitivity to legal issues, to propriety, and to representation of other parties. 

Impeccable organizational and time management skills

Excellent communications and writing/proofreading/editing skills 

Experience and comfort with a high volume of email (sending/receiving 75+ messages per day) 

High computer and digital literacy (including mastery of Microsoft Office suite applications, calendaring software, email clients, and collaborative tools such as Google docs, etc.), as well as interest and/or experience in digital/social media, specifically with regards to social networking, blogging, tweeting, etc.

Experience managing multiple budgets, account reconciliation, and reporting

Preferred Knowledge/Skills
Bachelors or Master’s degree in a related humanities or technology field is preferred, but not required.

Mastery of Duke accounting systems and procedures, including SAP (R/3), Works, BPS, etc. 

Learn more and apply at Duke's HR web site: hr.duke.edu, requisition number 400662760.

 

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