Job Opening: Director of Special Collections and Archives at Southwestern University

Director of Special Collections and Archives

Date posted: 2-23-15
Close date:  Until filled

Southwestern University seeks a creative, strategic, and innovative leader for the position of Director of Special Collections and Archives. A member of the Information Services leadership team and reporting to the Vice President of Information Services, the Director manages the special collections and archives operations and services, creating a purposeful learning environment for Southwestern students and faculty, as well as inspiring discovery, advancing research and preserving cultural heritage. The Director is a major contributor to the quality of academic life on the campus and to the scholastic accomplishments of Southwestern’s students.

The collections include the library’s rare books and manuscripts, the Senator John G. Tower Collection, and the University Archives. In addition to the papers of a major political figure, collection strengths include Texana, British and American literature, travel and description, maps, and Methodism. The collections are actively used by Southwestern students and faculty, as well as being a valued research resource and destination for scholars from across the country.

The Director’s responsibilities include overseeing collection development and management of Special Collections and addressing ongoing issues of preservation, access, and acquisition. Additionally, the director promotes the use of the department’s collections through digital initiatives and projects, exhibits, social media, web presence, and other outreach efforts. The director actively seeks opportunities to work with students and faculty to integrate use of collections into undergraduate course work. S/he provides reference and research services for visiting scholars, genealogists, and other outside users as well as university offices. Donor cultivation and fundraising as well as grant writing and implementation are integral to this position. 


  • Graduate degree (master’s or doctoral) in a relevant discipline (library, information science) or in an appropriate subject discipline and special collections or archival experience or training.
  • Demonstrated experience in a special collections/archives or equivalent.
  • Awareness of current and emerging trends and issues in special collections and archives.
  • Ability to lead with vision and thrive in the midst of change.
  • Commitment to building strong relationships across the Southwestern campus, as well as among the colleges, universities, and cultural institutions.
  • Evidence of ability to understand and apply archival theory and practice.
  • Evidence of increasing leadership in a special collection/archives setting.
  • Excellent writing, interpersonal, communication, presentation, instruction, and project management skills with an enthusiastic commitment to public service including the use of social media.
  • Understanding of the scholarly use of special collections and archives in an undergraduate liberal arts setting.
  • Strong ability to build relationships and work well with a wide variety of users (faculty, students, outside researchers, general public) as well as current and potential donors.
  • Knowledge and/or experience of technological applications for special collections and archives such as collection management systems, database management, digitization practices and standards and web applications.


  • Interest in and knowledge of Texas history.
  • Experience with standards based on non-MARC metadata schemas such as Dublin Core, EAD, and other library and archival description and content standard.
  • Knowledge of intellectual property and copyright issues related to archives, print and digital technologies.
  • Evidence of successful grant writing and implementation.
  • Reading knowledge of one language in addition to English.

Southwestern University is a selective, undergraduate institution committed to a broad-based liberal arts, sciences, and fine arts education. Southwestern currently enrolls approximately 1,500 students and maintains a student to faculty ratio of 12:1.  In addition to a number of other national organizations, Southwestern University is a member of two consortia of liberal arts colleges, the Associated Colleges of the South and the Annapolis Group. Located in Georgetown, Texas, 28 miles north of downtown Austin, Southwestern is affiliated with The United Methodist Church.  Southwestern University is committed to fostering a diverse education environment and encourages applications from members of groups traditionally under-represented in academia. For information concerning the University, visit our Web site at

Interested persons may submit letter of interest, resume, the names, addresses and phone numbers of three professional references, and salary history and expectation to: Director of Special Collections and Archives, Job #609, Southwestern University, Office of Human Resources, P.O. Box 770, Georgetown, TX  78627-0770 or FAX:  512-863-1880 or e-mail to:

Review of resumes will begin immediately and continue until the position is filled.  Only those resumes that include all the information requested will be considered.  Please no third party submissions.  All offers of employment are contingent on successful completion of the University’s Background Check Policy process.  Southwestern University is an equal opportunity employer.  EOE/M/F   

Posted February 23, 2015.


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