Grants Coordinator (Contract)

Hours: 20 hrs/week 

Duration: 6 months with possible extension

Location: San Francisco, CA 


The Community Resources team distributes funds and other resources via several participatory grantmaking programs, aimed at supporting mission-aligned organizations, groups, and individuals around the world. These programs support a variety of inspiring community-driven experiments, projects and programs, from outreach and events to research and tool-building.

The Grants Coordinator would be a contract position that supports our Grant Program Officers and our Grants Administration team. Grant Program Officers work in coordination with volunteer grant committees to select grants to fund across several grant portfolios, and our Grants Administration team works to ensure those grantees receive their funds.


We’d like you to do these things:

Support our Grant Program Officers in the operation of our grant programs:

Review grant proposals and reports and provide summaries to Program Officers
Organize and provide support with routine grantee communications via email and phone call, assist with grantee interviews
Organize, take notes and support follow-up for meetings with our volunteer grant committees, which make final recommendations or decisions about the grants we fund
Provide information and logistical support for grantees and our larger Wikimedia movement online, via email and on-wiki channels

Support our Grants Administration team in disbursing grant funds:

Enter and edit data into the grants management system (Fluxx)
Review compliance / eligibility for grantees by referencing past grants  (e.g underspend, past due reports)
Flag & notify Grants Admins for regulatory compliance issues (e.g. issues getting money to certain countries where grantee is located)
Prepare grant information forms to be sent to grantees, and process forms received back
Review detailed financial documents, such as budgets and financial reports and their corresponding receipts for accuracy and payment reimbursements.
Communicate with grantees at the direction of the grants administrator or senior grants administrator to request additional items or provide supplemental information


We’d like you to have these things:

At least 1 year of experience with philanthropic grants as a grantseeker or grantmaker
Experience with databases
Be an independent worker that does not require constant supervision
Proven ability to adhere to deadlines and to seek out learning & support for collaborative projects
Strong verbal and written communication skills and interpersonal skills. This position will require lots of public facing documentation (we are very transparent!) and communication across diverse cultural and language communities
Be comfortable working in a chaotic environment with a sense of urgency
Available for some early morning, late night or weekend hours to accommodate scheduling requirements of frequent interactions across time zones, with collaborators from around the world
Attention to detail, with a good grasp of numbers
Adequate communication skills in English

And it would be even more awesome if you have:

Experience working with nonprofit and mission-oriented volunteer organizations
Familiarity with Wikimedia Foundation’s free knowledge mission and vision
Prior experience with Wikimedia projects
International experience and/or the ability to speak multiple languages

The Wikimedia Foundation is... 

...the nonprofit organization that supports Wikipedia and the other Wikimedia free knowledge projects. Our vision is a world in which every single human can freely share in the sum of all knowledge. We believe that everyone has the potential to contribute something to our shared knowledge, and that everyone should be able to access that knowledge, free of interference. We host the Wikimedia projects, build software experiences for reading, contributing, and sharing Wikimedia content, support the volunteer communities and partners who make Wikimedia possible, and advocate for policies that enable Wikimedia and free knowledge to thrive. The Wikimedia Foundation is a charitable, not-for-profit organization that relies on donations. We receive financial support from millions of individuals around the world, with an average donation of about $15. We also receive donations through institutional grants and gifts. The Wikimedia Foundation is a United States 501(c)(3) tax-exempt organization with offices in San Francisco, California, USA.

The Wikimedia Foundation is an equal opportunity employer, and we encourage people with a diverse range of backgrounds to apply


More information



Annual Report - 2017

Wikimedia 2030



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