CFP: Museums and the Web

CFP: Museums and the Web

Call for Proposals: Museums and the Web

17-20 April 2013 at the Marriott Downtown WaterfrontPortland, Oregon

The MW program is built from the ground up, based on your suggestions for sessions, papers and presentations. Proposals are encouraged on any topic related to museums creating, facilitating, delivering or participating in culture, science and heritage through networked technologies – wherever the network may reach.

There are more than a dozen ways to participate in Museums and the Web!

  1. Offer a Pre-conference Workshop: Are you an expert in your field? Share your expertise by leading a half-day or full-day pre-conference workshop! Workshops are held the day before the conference begins and workshop leaders are compensated for their teaching. No written paper is required.
  2. Present a Formal Paper: Share your leading work in the field through a written paper (required, up to 5,000 words) and an oral presentation in a conference session (approx. 20 min. plus discussion). All formal papers are published on the Museums and the Web site, and selected papers are published in the eBook and printed proceedings of the conference.
  3. Lead a Professional Forum: Convene a one-hour discussion or debate about timely and critical topics of interest to the museum community. No written paper is required.
  4. Teach a How-to Session (a variant on the “mini-workshops” of previous years): You have one hour to demonstrate and teach a practical skill or best practices for a museum topic. A written version of your session (required, up to 2,500 words) will be published on the Museums and the Web site to serve as an on-going reference both for attendees of your session and others.
  5. Demonstrate your project and explain the designs and the decisions that went into it to colleagues in an exhibit-booth setting. Demonstrations are only open to museum professionals and projects created in a non-profit environment. Commercial organizations are invited to demonstrate their products and projects in Exhibitor Briefings.
  6. Give a Lightning Talk, Pecha Kucha-style, in a 1.5 hour session that includes 6 lightning talks in total plus plenty of time for questions and discussion. Slides and recordings of the lightning talks will be published on the Museums and the Web site, and presenters are invited to blog about their topics (up to 1,000 words) on the MW site.
  7. Propose and lead an Unconference Session: topics are selected by attendees during the first day of the conference so the conversation can continue throughout our time together.
  8. Participate in a Crit Room: Panels of leaders in the museum field will provide a free assessment of your web or mobile project for accessibility and other best practices. Sign up in Spring 2013 for a critique on a first-come, first served basis (approximately four projects can be assessed in each 1.5 hour crit session).
  9. Participate in a “Birds of a Feather” round-table: lead the discussion or dip into several while enjoying breakfast with colleagues. Topics are proposed by participants during the MW conference in the run-up to the breakfast.
  10. Participate in Best of the Web: propose your project or vote for your favorites! Help us share the best of museums’ digital work in a wide range of categories to inspire the global community. Nominations for the Best of the Web awards open in February each year.
  11. Exhibit your commercial products and services in the Exhibit Hall.
  12. Give an Exhibitor Briefing on recent projects and new commercial products.
  13. Be there: the best part of MW is always meeting informally with some of the most creative and innovative museum professionals from around the world and enjoying the warmth and generosity of this community. Join us!

Performances? Hack-a-thons? Maker Faires? Other interactions or services? Propose any other format of participation + explain how it works. We’re open to new ideas.


Guidelines for Proposals


5 Steps to Presenting in the MW2013 Program

Before submitting your proposal, please ensure you understand these 5 steps in the process. Post any questions not answered below through the comments fields on this page so we can answer them for everyone!

1. Choose your proposal type carefully.

Multiple proposals from the same author(s) are rarely accepted. You can propose the following kinds of presentations through this website (find more detail on each in the Call for Proposals):

Deadline 30 September:

  • Formal Papers
  • How-to Sessions
  • Professional Forums
  • Pre-conference Workshops

Deadline 31 December:

  • Demonstrations
  • Lightning Talks

Deadline 28 February:

  • Exhibitor Briefings

2. Submit your 500 word proposal on-line by the deadline above.

You must be logged in to the Museums and the Web website to submit a proposal. If you have never had a Museums and the Web account, create a profile and then log in. You can edit your profile information at any time.

You will be able to update your proposal until the call for that type of proposal closes (see the deadlines above).

Required information for your proposal:

  1. Proposal title
  2. Proposal text (up to 500 words)
  3. Proposal type (e.g. formal paper, how-to session, demonstration, etc.)


  • Website address for your project
  • Co-authors’ email addresses (if any)
  • Bibliography and/or reference materials to be used in the research for this proposal (optional, but hugely strengthens your proposal)

3. Agree to the MW terms and conditions for authors and presenters.

Submission of a proposal indicates your acceptance of the terms and conditions of participating in the Museums and the Web conference if your proposal is accepted by the Program Committee.

These include:

  • At least one author of the proposal must register for the conference by December 31.
  • A written paper (required for formal and how-to sessions) must be submitted by January 31. Authors who fail to submit the required papers by the January 31 deadline will be removed from the conference program.

4. Register for MW2013.

Early registration will open Dec 1. At least one author of the proposal must be registered for the conference by December 31 or the proposal will be removed from the program.

5. Submit your written paper by 31 January (if required).

If your formal Paper or How-to session proposal is accepted, you are required to submit a written papery by 31 January. Written papers are optional for Demonstrations.

Word lengths:

  • Formal papers: up to 5,000 words
  • How-to sessions: up to 2,500 words

Authors who submit their written paper by the January 31 deadline receive an honorarium in the form of a $150 credit against their bill at the Conference Hotel. The honorarium will not be offered in any other form and is, therefore, forfeited by authors who do not stay in the Conference Hotel. If author(s) request an extension to the January 31 paper deadline, they forfeit the honorarium.

What Happens Next

1. Communications about your proposal:

  • You will receive an email acknowledging your proposal, sent to the address given in the profile of the lead author (the proposer); if you do not receive a reply, please contact us via email.
  • The Co-Chairs will email the lead author only for each proposal that has been accepted by the Program Committee. It is the responsibility of the lead author to communicate with co-authors.
  • Please make sure your spam filters deliver email from addresses.
  • Email is the preferred mode of communication and any questions about your proposal should be sent by email.

2. Proposal Peer Review

The Program Committee and the Program Co-Chairs review all formal paper, how-to session and professional forum proposals in October. Invitations are sent to the lead author only for each accepted proposal in November. It is the responsibility of each lead author/proposer to notify any co-authors if the proposal is accepted for inclusion in the MW2013 program.

Workshops, Demonstrations and Lightning Talks are selected by the Program Co-Chairs and presenters are notified by January if not before. Exhibitor Briefings are reviewed and accepted on a first come, first serve basis until February 28.

Acceptance of any proposal type may be conditional upon refining the proposal, and may require the submission of a revised abstract. The Committee may judge that a different format is more appropriate for the proposed content, e.g. a Demonstration rather than a formal Paper, and offer an alternative slot in the program.

The decision of the MW2012 Program Committee is final.



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