HASTAC@Duke & The PhD Lab at FHI are looking for a new Program Coordinator. Join us!
Position Title: Program Coordinator Location: Duke University, Durham, NC
This position is 40 hours a week (including full benefits) and is fully funded until June 30, 2017.
75% of the position is dedicated to the interdisciplinary virtual social network Humanities, Arts, Sciences, and Technology Advanced Collaboratory (HASTAC) and to coordinating and supporting its digital presence and virtual community at hastac.org. The position will collaborate with a local team at Duke and remotely with colleagues at the Graduate Center at City University New York and another remote TBD institutional partner. It represents an unique opportunity to see a major social network through a transition period as we shift the organization to its new institutional home.
The remaining 25% of the position is dedicated to program support for PhD Lab in Digital Knowledge at the Franklin Humanities Institute.
Requisition # 401137508 at the Duke HR site
Manage sophisticated social and digital content for a complex, multi-institution virtual social network, including management of organizational Facebook and Twitter channels; updating hastac.org regularly with news, events, blog posts, and job/CFP opportunities; creating and promoting content that members would find useful and/or interesting; and creating a monthly digital newsletter.
Work closely with the website administrator and HASTAC leadership to optimize hastac.org website and social networking features, including developing and collaborating on improvements to hastac.org such as the creation of groups, web presences for specialized initiatives, the creation of special forums and online initiatives (webinars, etc.), and the design of web graphics as needed. Suggest improvements to hastac.org as necessary.
Serve as primary network weaver for hastac.org, working to connect virtual members with each other and to transformative work in the field and amplifying network news to the membership in innovative and community-building ways.
Plan, coordinate, and oversee all hastac.org programming designed to virtually connect members, institutions, programs, and initiatives to the central HASTAC priorities for 2016-2017, including the Future of Higher Education/The University Worth Fighting For. Monitor and evaluate effectiveness of HASTAC programming and the hastac.org site; monitor and investigate trends in social network management and in the various disciplines that HASTAC members represent (humanities/digital humanities), recommending and implementing modifications to improve HASTAC programming and hastac.org for effectiveness and responsiveness to HASTAC network members’ needs; develop and coordinate new ideas and concepts for programming themes, materials and resources to supplement, expand or replace existing HASTAC programming accordingly.
Manage the collaboration between HASTAC@Duke, the PhD Lab, and Graduate Center CUNY, including supervising and coordinating the online workflow of faculty, interns, fellows, postdoctoral fellows, and graduate students contributing across sites. Assist with the coordination of the HASTAC Scholars program based HASTAC CUNY. Act as liaison to the HASTAC administrative headquarters at the Graduate Center CUNY to ensure that all HASTAC initiatives and all cooperative efforts are successful and available resources are utilized to the best effect.
Assist the Director of Administration in the recruitment, selection, and onboarding of a new institutional partner; facilitate the transition of HASTAC’s core administrative functions from Duke University to the new partner.
Assist the external planning committee with HASTAC’s annual international conference as needed.
Prepare HASTAC@Duke budgets; monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities; master Duke accounting systems and ensure compliance with University policies and procedures.
Maintain liaison with other programs, offices, and departments at Duke to connect HASTAC@Duke to other interdisciplinary programs focused on the use of technology in learning and to accomplish other program objectives.
Participate in grant writing and fundraising efforts on behalf of HASTAC, identifying and researching potential grant opportunities and authoring appropriate proposals with input from team members.
PhD Lab responsibilities
Act as primary liaison between the PhD Lab and HASTAC@Duke. Support PhD Lab activities, including updating the website, agendas, communications, events, and budget, with specific duties defined by the Directors.
Maintain and enhance PhD Lab network communications and online presence where appropriate; liaise with external organizations through the Praxis Network.
In consultation with the PhD Lab Directors and student assistants, coordinate logistics and arrangements for all PhD Lab special events (on and offline), including, but not limited to, a series of workshops for PhD Lab students on a variety of pertinent subjects, as well as other online webinars, including scheduling events; securing space and catering; conducting outreach and publicity; and creating collateral materials as needed.
In collaboration with FHI staff, manage PhD lab budgets; monitor, verify and reconcile expenditure of budgeted funds; prepare monthly financial statements reflecting status of programs and activities; master Duke accounting systems and ensure compliance with University policies and procedures.
Job Skills Required
- High levels of technological and social media literacy, including experience managing social media and website content;
- Strong writing and communication skills;
- Excellent organizational and time management skills;
- Must be highly detail oriented and comfortable working in a fast-paced environment that is subject to change;
- Must have experience working in a highly collaborative environment, with the ability to both work independently and as part of a distributed team;
- Experience managing budgets, account reconciliation, and reporting;
- Experience and comfort with high volume email
- Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
- Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.
- Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources.
Job Skills Preferred:
- Familiarity and proven engagement with academic culture and training in the academic disciplines and themes represented by the HASTAC network and the Franklin Humanities Institute.
- Experience with Adobe Creative Suite and website graphics creation, Familiarity with Drupal is a plus, but not required.
- Post-baccalaureate academic degrees (MA or PhD) and academic teaching or research experience in a field relevant to HASTAC highly desirable.
- Experience managing and network weaving a complex online social network.
- Mastery of Duke accounting systems and procedures is preferred, but not required.
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.