Be HASTAC's new Program Coordinator!

Friday, March 14, 2014 - 12:00am

Below is a listing for HASTAC's Program Coordinator. The job is funded full-time through Dec. 31, 2014. Please apply at 

Franklin Humanities Institute
This position is 40 hours a week (including full benefits and is fully funded until December 31, 2014. Initially, half of the position is dedicated to the Humanities, Arts, Sciences, and Technology Alliance and Collaboratory (HASTAC) and HASTAC programming at Duke, while the other half is dedicated to program support for the HASTAC/MacArthur Foundation Digital Media and Learning Competition. After July 1, 2014, we expect the position to be entirely dedicated to the DML Competition.  Applications will be accepted thru the close of business on Friday, March 14, 2014 at 5:00 PM EDST.

Work Performed

HASTAC/HASTAC@Duke Responsibilities

In consultation with HASTAC leadership and colleagues, help plan, implement, and coordinate HASTAC and HASTAC@Duke programming. Make operational and programmatic decisions that significantly impact the successful achievement of HASTAC strategies and objectives.

Coordinate all HASTAC web and social media presences, including updating the HASTAC website ( regularly with news, events, blog posts, and job/CFP opportunities. Generate tweets and Facebook posts about the content on the site, as well as content from across the Internet that members would find useful and interesting. Suggest changes to the site to improve its usability and functionality. Monitor user posts and serve as primary point of contact for HASTAC network members.

Coordinate public relations activities; conceptualize and write multiple monthly newsletters to subsets of the HASTAC membership. Develop plans and schedules for release of publicity materials. Author original content (promotional materials, publications, press releases, presentations, etc.) as needed.

Plan events, coordinate activities, and maintain budgets for major public, university, and HASTAC events, both at Duke and off-site with partnering institutions and sponsors, including local HASTAC@Duke events and annual Steering Committee meetings. Assist planning committee with HASTAC's annual international conference as needed.

Maintain liaison with other programs, offices and departments both at Duke and at other HASTAC institutions to coordinate HASTAC business and to accomplish program objectives; interface with external organizations as appropriate to ensure cooperative efforts are enhanced and available resources are utilized.

Prepare HASTAC budgets; monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities; master Duke accounting systems and ensure compliance with University policies and procedures.

Digital Media and Learning (DML) Competition responsibilities:

As a member of the bi-coastal DML Competition grant team (co-located at Duke and UCHRI), provide organizational, communications, and administrative support for all facets of the DML Competition to the DML Competition Director of Administration and the rest of the team.

Assist with periodic financial and narrative reports to sponsoring institutions; monitor, verify and reconcile expenditure of budgeted funds; prepare financial statements reflecting status of programs and activities.

Perform public relations activities on behalf of the Competition, including assisting in the development and implementation of communications strategies, authoring web content, and conducting outreach to raise awareness of the Competition and solicit applications.

Consult with grant applicants by email; answer promptly and professionally all inquiries about organization and the Digital Media and Learning Competition (; make referrals, answer calls and emails for HASTAC and the DML Competition.

Plan and organize DML Competition events, both online and offline, including face-to-face events, as well as webinars for applicants and grantees.

Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Work requires analytical, communications, and organizational skills generally acquired through completion of a bachelor's degree program. At least one year of experience in administrative support, with significant budget oversight/accounting responsibilities is required; three years or more strongly preferred.

Job Skills Required: 

Strong writing and communication skills; 
Excellent organizational, project management, and time management skills; 
Event planning experience; 
High levels of digital and social media literacy; 
Must be highly detail oriented and comfortable working in an extremely fast-paced environment that constantly changes; 
Must have experience working in a highly collaborative environment, with the ability to both work independently and as part of a distributed team; 
Experience managing budgets, account reconciliation, and reporting; 
Experience and comfort with a high volume of email 
Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.

Job Skills Preferred 
Familiarity with and interest in academic culture and themes represented by the HASTAC network and/or DML communities; 
Experience in administering online competitions or grant programs. 
Experience managing and network weaving a complex online social network; 
Interest and experience in web 2.0 technologies and trends, specifically with regard to social networking, blogging, etc.; 
Mastery of Duke accounting systems and procedures is preferred, but not required.


Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.


Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE



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